Please type your name in the box below to indicate that you have read and agree to the use policies listed below.

General Facility Use Policies

The purpose of the Rainbow Forest Baptist Church (RFBC) facilities is to glorify God and carry out the mission of church ministries. 

We expect the speech and behavior of those using RFBC facilities to be consistent with our purpose. This includes, but is not limited to: no drugs, no alcohol, no profanity, no tobacco products, no offensive music, no fighting, etc. 

1. All facilities primarily exist for ministry purposes and related activities; Core ministry use supersedes other use and may rarely result in the cancellation of pre-approved events. It’s not our intent to make this a normal practice, but in the event, we should need to cancel a non-ministry event, we will give as much advanced notification as possible.  

2. Church facilities are available to rent only for RFBC members.

3. A flat fee of $100 per hour per room will be charged in hour increments with a minimum usage of two hours.  

4. Reservations must be requested more than two weeks in advance for the date desired; however, it is highly encouraged to request facilities as soon as possible to ensure availability. The reservation WILL NOT BE CONFIRMED until the Pastoral Staff has approved the request and all required documents and payment has been received by the Church Office.   

5. Requests are approved pending confirmation of the Facilities Manager’s availability for the requested date and time.

6. Users of the facility have a reasonable expectation for the location to be clean and unlocked/provided a temporary code for entry. Set-up or rearranging of items will be the responsibility of the party renting the facility, including tables and chairs, if not already present in the room. Access to tables and chairs can be provided for most areas, if requested.

7. The individual/group is expected to straighten, clean and return the facility to pre-use condition unless specific arrangements have been made to the contrary. Restroom areas are to be kept clean by the visiting group and those who are approved to use the facility should not be wandering or venturing throughout other areas of the building. It is expected that all guests remain in the area of the facility assigned in the rental agreement.  Pictures will be provided to ensure the space is returned to its original state. An additional fee may be incurred if the area is left unclean or not returned to its original setup/state.

8. Facilities are available to be reserved 8:00AM – 9:00PM, Monday – Saturday. Facilities are unavailable for rental on Sundays.  

9. All Policies and Procedures are to be adhered to at all times and in all circumstances.

10. Animals are NOT permitted in any RFBC facility at any time. Exception: certified service dogs. 

11. An RFBC member must be present at all events to provide oversight and ensure adherence to facility policies. This individual assumes responsibility for the use of the facility during the event.

12. It is not the desire of RFBC to establish long-term commitments in scheduling church facilities, or to be profitable in renting campus facilities.

13. Persons reserving any facility must be at least 21 years old and willing to be responsible for appropriate care of the facility and behavior of the people during the event. 

14. In the event of a medical emergency requiring transportation of an individual to a local medical facility; the RFBC member overseeing the facility will contact the appropriate church staff member for further guidance and assistance.   

15. In the event of a facility concern, the RFBC member will contact the Facilities Manager as required.   

16. No electrical components including audio/video equipment are to be tampered with by any group for any reason. Any need for A/V facilities must be prescheduled and such A/V facilities are only to be used by RFBC personnel such as a sound tech and will typically incur an additional charge to cover the tech at $25.00/hour. 

17. Any need for use of Kitchen equipment must be prescheduled and such will require the Kitchen Manager to be present and will typically incur an additional charge to cover the manager's time at $25.00/hour. 

18. Damage to the facility, its equipment and/or supplies are the responsibility of the party renting the facility, which is liable for repair or replacement at the discretion of Rainbow Forest Baptist Church. 

19. Any necessary equipment required other than tables and chairs will be the responsibility of the group renting the facility. Groups using the gymnasium are responsible to provide needed sport equipment. 

20. In order to ensure events align with the mission and values of the church, dancing is generally not permitted in church facilities. However, the bride and groom may dance with one another, their parents, and designated special guests. All music selections must be submitted in advance and approved by the Sound & Tech team prior to the event.

I agree that Rainbow Forest Baptist Church (RFBC) is not responsible for any loss or damage to personal belongings or property. I agree to indemnify and hold harmless RFBC and its members and employees in their individual capacities, from any and all claims or lawsuits arising out of or occurring during my and/or our group’s use of the facility.  I agree that RFBC staff, volunteers, or representatives are not responsible for any injury occurring before, during or after my/our use of the facilities or functions. I have read the Policies and Procedures above, and agree to abide by the guidelines stated, concerning the use of and behavior fitting of the facility and indicate this by typing my name in the box below.